March 25, 2019

How To Avoid 3 Technological Office Time Sucks That Could Hurt Your Company’s Productivity In 2016

technological office time sucks

Technological Office Time Sucks

Your company needs to avoid technological office time sucks in 2016 to be more productive and profitable. Given the omnipresent role of technology in the modern world, Zephyr Networks understands how frustrating it can be when your productivity seems to be going down and not up.

With all of the wonders of modern computing and communication, shouldn’t your productivity be shooting through the roof? Shouldn’t you have more time than ever to get your job done?

Zephyr Networks wants to help your company avoid technological office time sucks in

Increasing Productivity In The Modern World

By facing up to and avoiding three modern time sucks, Zephyr Networks wants to offer you this easy guide to becoming more productive. By following these simple suggestions – we admit the first two are easier to implement than the third – you will discover that modern technology once again becomes a positive as opposed to a negative. You will be able to get out of your own way by ambushing these 3 productivity killers in advance, optimizing not just your workday, but increasing your personal happiness as well.

3 Technological Time Sucks To Avoid

By addressing these three technological office time sucks that Zephyr Networks can help your company avoid, you will be back on the road to optimizing your company’s productivity and profitability.

1) The Quicksand of Social Media

The simple truth is that 75% of the time that people spend on social media is just a big waste of time. But the addiction creeps up on you and takes over. It happens to the best of us. At work, you start wondering what might be happening on Facebook or Twitter. Why not take a quick peek? You just want to make sure that your significant other or your kids aren’t posting anything stupid or your friends aren’t planning a big party without you. Innocent, right? Not so much.

Zephyr Networks can provide content filtering for your office computers that prevent access to Facebook, Twitter, Tumblr and whatever other social media websites are distracting your employees.
When it comes to such filters, the preferences of marketing departments to use social media for research can be a problem. Selective filters for different departments can prevent such problems.

Social Media Filters = A More Productive Office

social media quicksand, technological office time sucks

Social Media Quicksand

Compulsive social media checks are a definite example of technological office time sucks. Checking Facebook and Twitter throughout the day can add up to hours a week of lost work time. More importantly, they take your employees out of the flow of their work.

If employees want to check Facebook or Twitter, they can schedule social media time during their lunch breaks and check Facebook and Twitter on their phones. Your employees might grumble a bit, but who cares if they end up being more productive and your company ends up being more profitable.

2) The Stampede Of Too Much Email

Email is impossible to avoid in today’s world, but the flood of spam, personal content and useless messages can hurt a business. Why is your workplace email box overflowing with hundreds of emails every day? Zephyr Networks have learned from experience that being too connected can be a major productivity killer. Why do you employees need to be connected to a flow of information that distracts them from their work? Such distractions are downright damaging.

social media stampede

The Stampede of Social Media

When it comes to your email inbox, you need to take a structured approach. Automate some basic email tasks to help you prioritize your inbox. Most emails don’t need to be replied to and many more don’t need to be read. If you are going through every email in your inbox every day, you are wasting a tremendous amount of time.

Your office email box should not be one more of the  technological office time sucks hurting your business. It should be segmented like a Gmail inbox where messages are divided between primary, social and promotional. The latter two should be ignored during the workday. By having your employees segment their Inboxes, they will save a lot of time. You also can have your employees use a separate email for work that focuses exclusively on business essentials.

3) The Freedom Of Cloud Computing

Okay, Zephyr Networks understands how this solution is the hardest to implement and it doesn’t have to be done overnight or in one fell swoop. However, isn’t it time for your company to embrace the freedom of cloud computing and remote work opportunities? Are both the morning and evening commute sucking valuable hours from your employee’s workdays? In most big cities, employees that commute to work five days a week lose over 10 hours of potential productivity.

Fortunately, thanks to cloud computing, working remotely is easier than ever. With web-based software and collaboration tools, office workers can get everything done even when they’re miles away from home base. Telecommuting is growing quickly as remote employees report higher productivity and morale.

Cloud Computing = Remote Productivity

cloud computing

Access The Freedom of Cloud Computing

Even if you can’t work remotely all the time, you may be able to slightly shift your work schedule so you’re not traveling at rush hour. Couldn’t some employees handle the first part of your workday from home before they make that commute? By avoiding rush hour, they’ll be saving time and relieving stress.

Working remotely can remove unwanted distractions at the office and help employees focus on what they do best. By giving them set goals to accomplish, they will become responsible for their own time on the clock. If they fail to accomplish the set goals, take away the privilege of being allowed to work remotely part time. When such a punishment becomes a reality, you will be amazed at how much more productive your employees become when working remotely.

Zephyr Networks Can Help

Zephyr Networks specializes in helping our client companies take advantage of cloud computing opportunities that can help their business. Our goal is to help make modern technology work for you. By avoiding the above time sucks and optimizing your office’s relationship to modern technology and networking, you can increase productivity and profitability.

To learn more about how Zephyr Networks can help your company avoid technological office time sucks in 2016, please contact us today by calling (800) 884-7559.

3 Basic Contingency Planning Tips To Safeguard Your Company From Disaster

If contingency planning tips actually work, they can be invaluable to helping your company get through almost any potential crisis. With cloud computing and modern

contingency planning, disaster relief, zephyr networks

Always Protecting Essential Data

data protection services, the ideal of Zephyr Networks is to make contingency planning unnecessary for our clients. Nevertheless, ideals are ideals and realities are realities. When natural disasters strike like Hurricane Katrina, Tropical Storm Sandy or the Northridge Earthquake, sometimes damage is done that cannot be helped. But contingency planning can help protect your valuable information and keep your business moving forward.

The key to contingency planning does not mean having grandiose plans. Rather, you should focus on the basics by protecting the core of your service operations and keeping communication channels open. By focusing on the basics of what is needed, your company can continue to operate beyond the difficulties presented.

3 Contingency Planning Tips to Ensure Continued Operations:

1)     Protect your computer equipment as best you can on a safe external server. With most documents now being stored in an electronic format, if you lose your server, you lose everything. With cloud computing, there is no need for this to happen.

2)     Have the essential contact information for your employees in a safe place that is easily accessible. If disaster strikes, have a meet-up place that will be accessible no matter what beyond the apocalypse or nuclear war.

3)     By safeguarding the key info of your company and ensuring that business will continue, use this information to boost employee morale. Let the employees know that you are on the job and focused on keeping the company on a positive track. Employees who know you have protected the business and their future employment will be that much more willing to go the extra mile to get the business back on track.

Zephyr Networks And Contingency Planning

Zephyr networks knows from first-hand experience with past clients that natural disaster does not have to mean the closing down of your business. With cloud computing and modern data protection services like safe external servers, the heart of your company’s intellectual wealth and data can be protected. By creating a simple contingency plan, you can make the transition back to profitability that much easier.

Contingency planning does not have to be ultra complex and it shouldn’t be difficult; it simply should work for your company. If you want to know more how we can help protect the future of your company with effective contingency planning and other data management and protection services, please call Zephyr Networks toll free at (800) 884-7559 or fill out our handy contact form.