July 18, 2019

IRS A Vocal Supporter Of Business Continuity Planning And Disaster Recovery Strategies For Business Owners

When the IRS becomes a vocal supporter of business continuity planning and disaster recovery strategies, the Computer & Networking Support specialists at Zephyr Networks take note. In a recent Special Edition Tax Tip entitled Keep Your Records Safe In Case Disaster Strikes that was released in May of 2014, the IRS strongly emphasizes the best practices that have helped make Zephyr Networks one of the top Computer & Network Security providers in Orange County.

IRS Supports Business Continuity Planning

In the recent news release, the IRS clearly explains an key point in business continuity planning:”

business continuity planning

IRS & Business Continuity Planning

“Some natural disasters are more common in the summer. But major events like hurricanes, tornadoes and fires can strike any time. It’s a good idea to plan for what to do in case of a disaster. You can help make your recovery easier by keeping your tax and financial records safe.”

By focusing on the essentials, the IRS outlines a list of effective disaster recovery strategies that Zephyr Networks has instituted in practice for Orange County business owners for many years. This list includes the following suggestions:

Business Continuity Planning Suggestions

1. Backup Records Electronically

Scan important business documents onto an electronic format and use an external storage source to store important records. This is why Zephyr Networks advises our clients to take advantage of our private cloud capabilities. Never forget to back up files and keep them in a safe place.

2. Use Business Continuity Planning To Be Prepared

If you have an expert on your side like Zephyr Networks, emergency preparedness for a disaster will be in place through first-class business continuity planning. The IRS recommends that you review your emergency plans every year. Knowing what natural disasters can hit your area, make sure your are ready to address the real potential problems your business might face.

3. Count On The IRS And Zephyr Network

If you fall victim to a disaster, the IRS is ready to help. The IRS disaster hotline at 866-562-5227 is your best resource for special help with disaster-related tax issues.

Help With Business Continuity Planning

At the same time, Zephyr Networks in Orange County is your best resource for business continuity planning and disaster recovery strategies. By being safe in advance, your business can weather any storm. By making sure client companies and businesses are safe if disaster strikes, Zephyr Networks ensures future financial security even in the face of natural disaster. Call Zephyr Networks at 800-884-7559 to access the business continuity help you need in Orange County.

5 Data Security Questions To Ask A Cloud Vendor

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Data Security in the Clouds

Do you know the data security questions you should ask a cloud vendor? Zephyr Networks understands how important it is for a company to be able to trust a cloud vendor. When you are allowing an external party to safeguard the essential data and proprietary information that forms the backbone of your business, you need to be confident in their capabilities. Although not comprehensive, the 5 data security questions below can help any business validate whether or not they want to work with a potential new cloud vendor.

5 Data Security Questions To Ask A Cloud Vendor

1) Does the cloud vendor implement controls to segregate your data from other client companies?

Since cloud vendors tend to base their business on a multi-client model, the addition of other companies opens the door to a greater possibility of attack. If a multi-client server is not properly secured, a flaw in one client application could allow an attacker access to your company’s data. This is why it is essential for each client company to be safely segregated from the others on any cloud-based server.

2) Does the cloud vendor regularly encrypt and test its backups?

If a cloud vendor does not test its backups on a regular basis and update the necessary encryption, such backups are theoretically useless. Cloud-computing server backups need to be regularly tested, monitored and encrypted with the latest data security updates.

3) Does the cloud vendor have a reliable disaster recovery and business continuity plan for its data housing server sites?

When it comes to data recovery plans and business continuity strategies, your company cannot take a chance in the internet age of 24-hour business opportunities. Make sure any cloud vendor your company chooses to work with has a reliable disaster recovery and business continuity plan to ensure the safety of your data.

4) Does the cloud vendor follow data destruction processes for computer equipment and storage devices that ensures the zeroing out of all confidential information?

Before you enter into an agreement with a cloud vendor, ask them about their data destruction process. Do they take all the necessary steps to zero out confidential information on decommissioned computer equipment and storage devices? If you move on later, will your confidential information be thoroughly wiped from their servers?

5) Can the cloud vendor provide relevant certificates and applicable compliance certifications?

There is a vast array of compliance certifications for cloud vendors that include the following; ITIL, COBIT, ISO 2700, and many more. If a cloud vendor claims to be in such compliance, ask them to show you the relevant certificates and applicable compliance certifications? If they can’t do this, there most likely is a problem.

Cloud Vendor Relationship Managed

As a proponent of cloud-based solutions, Zephyr Networks has the experience needed by our clients to secure and ensure their valuable company data. We consistently negotiate and manage a client’s relationship with a cloud vendor.  To learn more about how we can help you with cloud-based storage, data security and network security solutions, please call Zephyr Networks toll free at (800) 884-7559 or fill out our handy contact form.

3 Cloud-Based Technologies That Are Changing The Face Of Business Continuity For Small To Mid-Sized Companies

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Business Continuity In The Clouds

Since reliability is invaluable when growing a small to mid-sized business, ensuring business continuity in the face of any disruption is becoming a necessity. Zephyr Networks has learned that a major aspect of the perception of a company’s business continuity is related to the appearance of availability. Today’s cloud-based technologies are changing the face of business continuity by making it easier than ever companies across the board to offer their customers an always-on, always-available and always-reliable service.

As a provider of modern technologies and cyber security, Zephyr Networks helps our clients employ the new cloud-based technologies to their benefit. Our ultimate goal is to make business continuity a non-issue for your company by addressing all of your cyber defense and cyber security needs.

 3 Cloud-Based Technologies To Maintain Business Continuity:

1) Cloud-Based Disaster Recovery Services – In the event of data loss or a natural disaster, using cloud-based backup services preserves and protects your data off-site. This enables your business to be up and running again quickly after a disaster.

2) Cloud-Based Storage Innovations – The cost of data storage hardware for even a small business can become staggering in this day and age of information technologies. Fortunately, new tools are making it possible for many businesses to substitute inexpensive cloud storage for costly servers and disk libraries.

3) File Syncing And Mobile Access – File syncing and mobile access tools help harness the potential of your cloud-based storage and disaster recovery backup tools. By synching computers with mobile devices, cloud-based technologies also provide access to essential data in remote locations.

While these new cloud-based tools can benefit small businesses, it does not always mix well with your existing technology. A prime example is Windows XP. Since Microsoft will soon discontinue support and upgrades for this anachronistic operating system, continuing to rely on it is a problematic choice for any company. If you want to take advantage of modern cloud-based technologies, you should not rely on an outdated Windows XP system.

If you hire Zephyr Networks as your network security provider, we will analyze what your company needs and tailor our solutions to meet your specific needs. To learn more about how we can help your company, call Zephyr Networks toll free at (800) 884-7559 or fill out our handy contact form.